For organizations looking to maximize their overall grant-seeking success, RJMA provides a comprehensive range of services. This includes the preparation of 8 to 14 substantially different grant proposals over a 12- month period, with each proposal submitted in original format to multiple funding sources.
Strategic Plan Review
The overall process begins with RJMA reviewing the client’s strategic plan to identify its organizational mission, vision statement, goals, and action plan to accomplish its goals. Where the strategic plan either does not exist or is out of date, RJMA offers assistance in creating or updating it.
The up-to-date strategic plan is essential in identifying grant fundable needs within the organization and in presenting potential grant makers with a workable, cost-effective method for addressing those needs.
Funding Source Identification
RJMA’s research department conducts an exhaustive search of the nation’s over 90,000 private and corporate foundations and federal and state government grant making agencies to identify potential sources of grant funds. This ongoing search matches the mission of the client organization with the grant making interests and funding requirements of the nation’s grant makers. This listing of potential grant makers is further narrowed into categories of specific funding interests, e.g., capital construction, programs, equipment, etc.
As the funding source research effort is underway, RJMA associates work closely with client staff to identify grant-funding activities within the client organization. Preliminary proposals are assembled for each funding activity. These preliminary proposals are then matched with the identified list of potential grant sources identified by RJMA’s research department.
It is here that the real work begins. RJMA meticulously reviews the specific giving interests and initial approach instructions of all likely funding source matches. The aim of this effort is to provide targeted grant makers with precisely the kinds of projects they are most likely to fund and to ascertain the best form and manner in which to present funding proposals.
Once the funding source matches and associated proposal submission requirements are satisfied, RJMA begins the final proposal writing and assembly tasks for eventual review by the client. Here, RJMA associates work closely with client staff to gather the necessary information to complete the final proposal. Once complete, the final proposal is again brought to the client for review, signature, and submission to one or more identified funding sources.
RJMA repeats these steps for each identified client need, thus generating a continuous flow of grant proposals from the client to targeted grant makers.
Funding Source Follow-up
Tracking each submitted proposal as it travels through the funding source review process is a critical component of effective grant seeking. This ensures that all required information is readily available to the grant-maker. RJMA remains ready to comply with any requests made by targeted funding sources for additional information or documentation.
RJMA also works closely with the nation’s grant makers in arranging face-to-face meetings to assist in promoting the approval of each submitted grant proposal. These face-to-face meetings have often proven valuable in attaining the desired funding result.
Client Progress Reporting
RJMA keeps the client fully informed of the progress we make in securing grants. We use a combination of email exchanges, telephone communications, and weekly reports to document our grant-seeking efforts.